Time Management

Video Secrets of the Four Hour Work Week by Tim Ferriss

In his best-seller “the Four Hour Work Week”, Tim Ferriss shares some of the secrets of working less and enjoying life more.

In the short video below, he shares some of the key secrets of freeing up your time.

These include:

1. Process of Elimination
This is based on Pareto’s 80/20 principle. To make this work you have to find which 20% of activities generate 80% of your desired results or which 20% of people consume 80% of your time. If you apply this principle to everything, you will be able to find your:
– Inefficiencies and eliminate them.
– Strengths and critical tasks you should focus on

He argues that a traditional fixed daily timetable has no value in the modern world and is a legacy of an obsolete way of working.

In the knowledge economy, we should aim to move from ‘presence to performance’.

If you cut out the things that swallow your time without making any contribution, you’ll find that very few things matter.

2. Cultivating Selective Ignorance

To make the most of our time, we need to be on a ‘low information’ diet. Trying to keep abreast of all developments will ensure most of your time is spent in input and not enough will go into output. And you can’t possible digest all that information.

A more effective approach is to catch up when necessary rather than to keep up. The secret is to let things wait.

He describes email as ‘the single largest acceptable interruption in modern life.” It allows us to “simulate forward motion without actually achieving anything.”

The way to deal with email, he argues, is to check it twice a day and focus your time instead on critical tasks.

3. Outsource Your Life
You need to replace the concept of annual income with hourly income. In practice this means hiring virtual assistants to help you with everything as the costs of paying people is often less than the value of the time we give up for many routine tasks.

The overall point is that if you want to set yourself up to win, you should set your own rules rather than following those set by others based on an outdated way of thinking.


Time Management: 7 Ways To Take Control of Your Day

Perhaps one of the biggest reasons people fail to achieve their potential is that they don’t use their time wisely.

The problem is that when a day, an hour or a minute has passed, you can never get it back.

So the secret of success lies in what you do with every one of your minutes.

If you can manage your time effectively, you feel more in control of your life. It helps you feel more relaxed, maintains your energy levels and improves your performance.

It requires time and effort to change your time management habits, but the benefits you reap will last a lifetime.

Here are 7 ways in which you can change the way you think about time.

1. Stop inputting and start outputting: In the age of information overload, it’s easy to spend all your time absorbing new information and never acting on any of it. So here’s the reality. If you’re an information junkie, perhaps you need to go on an information diet! Limit the time and money you spend on acquiring new information and focus on taking action using what you already know.

2. Always remember why you are doing it: If you have set yourself clear objectives, it’s much easier to manage your time. You’ll be able to evaluate what you are doing on the basis of whether it helps meet your objectives. If you are spending time doing something that doesn’t move you toward your goal, you have to challenge yourself about why you are doing it.

3. Plan your day and stick to your plan: Planning is the foundation of time management. A minute spent planning Time is Moneycan easily save you an hour later on. The best way to schedule is to split large tasks into smaller steps. It feels wonderful when you are able to tick each step off at the end of the day and this is a great motivator.

4. Prioritize Your Time: Prioritizing is your ability to figure out which tasks are most important at a particular time and focus your attention, time and energy on them. This means recognizing the difference between ‘urgent’ and ‘important’.

  • Important activities are those that help us achieve our goals.
  • Urgent tasks seem to demand immediate attention but may relate to other people’s priorities more than our own.

So, before you decide something is urgent, make sure it fits with your own priorities.

5. Say No to yourself as well as to others: The truth is, no matter how efficient you are, you can’t do everything. So, before you get into doing the things on your ‘to-do’ list, consider whether they are really necessary. Sometimes it’s worth creating a ‘not-to-do’ list of things that aren’t really important. Another vital time management skill is learning to say no to others . This can sometimes be hard but saying yes when you want to say no will stress you out and send your time management totally out of focus.

6. Develop systems and processes: It’s very useful to be able to write out what you are doing in the form of a process. This not only helps you do something more efficiently, it also makes it easier to delegate the task to others. As Productivity expert William Edwards Deming said:

‘If you can’t describe what you’re doing as a process, you don’t know what you’re doing’.

7. Take care of yourself: If you are going to get results and still enjoy the lifestyle you want, you have to allocate time to doing things that you enjoy and looking after your own health and fitness. So, make sure you eat well, drink water, get plenty of sleep, relax, and take time off!

How to Take Control of Your Time … and Your Life!

The more you focus on using your time more effectively, the stronger you will feel – and the stronger you feel, the more in control you will be.

So follow these 7 steps for putting your chaotic life behind you and developing a sense of getting things done.

Step 1: Harness the Power of Calm

Sometimes, it seems like the busier you are, the less time you have to complete everything on your to-do list. That’s because your mind tends to race when you’ve got a lot going on. So to break that habit, try just sitting quietly for a while and releasing troublesome thoughts. Call it ‘meditation’ and add relaxing music if you want but that’s all there is to it.

Step 2: Simplify Your Life

The busier you are, the more it seems as though energy is being drained from your body. But, if you can simplify your life, you’ll find your energy and focus gradually returning. The two keys to this are eliminating:

  • Physical clutter and trash from your surroundings.
  • Emotional burdens such as unhealthy relationships, unresolved issues, long-held grudges, old limiting beliefs, and much more.

Step 3: Lighten Your Load

Whatever responsibilities are weighing you down and eating up too much time, the easiest way to lighten your load immediately is to ask for help. Most often when you do, other people will be glad to pitch in. They may not realize you need help if you don’t say anything!

Step 4: Beat Procrastination

Procrastination can sometimes be just an annoying habit but it can destroy your life if you let it, causing financial difficulties, relationship problems, health crises, and more.Time is Money

There are many causes for procrastination but here are three common ones:

  • Believing a task will ‘take too long’, so you keep putting it off until you have more time.
  • Believing a task will be too difficult, so you keep putting it off until you feel ready to handle it.
  • Waiting for a ‘better time’ to tackle a task, such as waiting until you have less demands on your time.

The best way to deal with all three of these procrastination habits is to do a little each day!

Here’s how I resist the procrastination urge…

I’ll set a timer for 15 minutes and promise myself that I can stop after that if I want to. Once the 15 minutes are up, however, I no longer feel the need to procrastinate. I’m making progress and feeling good about it.

Step 5: Overcome Confusion
If you’ve got a million things on your mind and you’re trying to remember them all at once, it’s easy to feel a rampant sense of confusion. But most of us tend to jump into each task without thinking through everything that needs to be done. To help you keep it all together much more easily, try to plan ahead of time. Just a few minutes of preparation goes a long way toward reducing stress.

Step 6: Preventing Stress
One of the most powerful ways to prevent stress from even getting started is simply to get enough sleep! Experiment to determine your optimal amount of sleep – and then stick to it!

Step 7: The Power of Saying ‘No’
Most of us want to help others, whether we’re volunteering our time at a charitable organization or being supportive to our friends and family. But sometimes our good intentions can get the best of us. You have every right to help when you can and refuse when you can’t! And you don’t have to explain why or justify your decision. Surprisingly, most people won’t freak out over your refusal. Ultimately, what is more important to you: keeping them happy or keeping your sanity?

Remember, no matter how hard you try, you really can’t ‘manage time’. It’s all about managing yourself, and what you do with your time.

For now, I’m wishing you a calm, un-chaotic life.